Enrollment Terms and Conditions 2019

REGISTRATION FEES: The registration fee is paid only once and must be paid at the time of application. Students who have been absent for more than 6 months must pay the registration fee again and retake the placement test. The registration fee is non-refundable.

PAYMENTS: Payments can be made by cash, U.S. checks*, wire transfer in US Dollars (Contact us for our Bank information), or major credit cards (Visa, MasterCard, American Express, or Discover) *Please Note: There is a $100 penalty fee for returned (bounced) checks. After one returned check, we will no longer accept checks.
Upon enrollment, all new students must pay the registration fee in full and tuition for a minimum of 8 weeks unless previously approved for a shorter term. In addition, those students requesting a visa status change must pay the Change of Status Processing Fee at the time of their request.

All students must pay their tuition in full ten business days prior to the commencement of their course to ensure they have a spot for the corresponding session. Discounts will be applied to eligible students at the time of registration/enrollment.

For private classes, payment of a minimum of 10 lessons is required. For test preparation private classes, payment of a minimum of 4 lessons is required.

REFUND POLICY: No refunds or credits can be issued for transactions older than 180 days, without exception. The transfer of credit balance from one student to another is not permitted. Refunds will be issued only if presenting your payment receipt or proof of payment and, if applicable, Letter of Visa Rejection from the corresponding U.S. Consulate/Embassy.

Please keep your receipts for at least 180 days. Refund checks or wire transfers will be issued to the order of the person who made the payment.

For students cancelling before arrival, refunds will be made within 45 calendar days of the first scheduled day of class or the documented date of cancellation, whichever is earlier. For an enrolled student, the refund due will be paid within 45 calendar days from the documented date on the student’s written notice of withdrawal.

If the payment was made by credit card, we will credit the amount back to the card within 8 business days minus a 10% credit card refund fee (this fee compensates for the fee the school pays the applicable credit card company and processing bank when the original charge is made). Credit Card refunds can only be made within 90 days from the original credit card charge.

Any check refunds of payments made with credit card are subject to a 5% processing fee. In addition to any other applicable fees, if the student was referred to inlingua Washington DC by an agent, the agent’s commission (if applicable) will be deducted from the refund. Wire transfer fees and check processing fees may apply.

COURSE CANCELLATIONS/WITHDRAWALS SEVEN OR MORE DAYS PRIOR TO COURSE START DATE: Written notification of cancellation must be received by the School in order to receive refunds. Full refunds of fees received (minus accommodations placement fees and any other non-refundable charges, as stated below) can only be granted to: Students who have a pending Change of Status case with USCIS, Students whose visa application is denied with proof of visa appointment and denial from the U.S. consulate/embassy, or Students outside of the US cancelling seven or more days in advance. In all of the above cases, written notification of cancellation must be received by the school at least 7 days prior to the course start date.

Non-refundable fees include registration/enrollment fees, SEVIS Fee, courier fees, accommodations placement fees and bank charges.

For students inside the US, transfer students and newly approved Change of Status students who cancel at least 7 days prior to the course start date, we will refund the credit balance in their account minus an early cancellation fee equivalent to 2 weeks of non-discounted tuition and the sum of all accommodation charges (including the accommodations placement fee) and any other applicable non-refundable charges (as stated above).

COURSE CANCELLATIONS/WITHDRAWALS LESS THAN 7 DAYS PRIOR TO COURSE START DATE: In all cases, a written cancellation notification must be received by the school in order to process any refunds (if any). For students outside the US who cancel less than 7 days prior to the course start date, we will refund the credit balance in their account minus an early cancellation fee equivalent to 2 weeks of non-discounted tuition and the sum of all accommodation charges (including the accommodations placement fee) and any other applicable non-refundable charges (as stated above).
For students inside the US, transfer students and newly approved Change of Status Students who cancel less than 7 days prior to the course start date, we will refund the credit balance in their account minus an early cancellation fee equivalent to 3 weeks of non-discounted tuition and the sum of all accommodation charges (including the accommodations placement fee) and non-refundable charges (as stated above).

COURSE CANCELLATIONS AFTER COURSE COMMENCEMENT; “NO SHOWS”: In all cases, written notification of termination must be received by the school in order to receive refunds (if any). Any cancellations after the course commencement will be charged an early termination fee of 3 weeks of the applicable non-discounted tuition (this charge is over and above the already used tuition). “Used” tuition fees will be calculated from course start date. Partial weeks will be counted as whole weeks. Additionally, any early terminations (regardless of enrollment or course duration) will forfeit any discounted tuition rates the student received (as applicable) and inlingua Washington DC shall receive the difference between the discounted tuition rate and the regular weekly tuition rate as published by inlingua Washington DC from time to time.

CANCELLATION/TERMINATION NOTIFICATIONS: Students are responsible for ensuring and verifying that the school received their written cancellation or termination notice.

COURSE INFORMATION:

MINIMUM/MAXIMUM CLASS SIZE: The minimum class size is five students. Only in special cases and at the sole discretion of inlingua Washington DC will a group class be opened with fewer than 5 students. The maximum class size is 14 students; however, exceptionally, the class size may exceed 14 students to accommodate temporary fluctuations in enrollments.

ARRIVAL DEADLINE and PLACEMENT TEST: All new students are strongly advised to arrive at inlingua Washington DC to finish the registration process and take the placement test at least 3 business days before the beginning of their course in order to secure their place in a class, otherwise, we cannot guarantee that there will be space in the course/class selected by the student. If students begin their enrollment late or are absent during their course, no refund will be made for the time missed.

Periods of absence will not be made up with a free extension of the course.

ATTENDANCE: Students who are absent for 30% or more of the corresponding course in a single session are automatically required to repeat the course. Students who are absent 25% or more may be required to repeat the course. Additionally, students with F-1 student visas may lose their visa status if they fail to maintain a minimum attendance of 80% at all times.

MAKE UP TEST FEE: A fee of $95 will be charged to those students who wish to make up an exam due to an absence on the scheduled test date. Students will be allowed to make-up a test missed only if the make-up is requested within 48 hours of returning from their absence. All make-up tests must be expressly approved by an Academic Coordinator.

MANDATORY BOOKS - COST OF BOOKS: Books are MANDATORY for all programs and students may not join a class if they do not have the corresponding books and materials. Varies per level. On average, books cost between $45 and $65 per each 8 week session. Test preparation class books cost between $75 and $120.

PROGRAM/COURSE CHANGES: inlingua Washington DC reserves the right to charge an administrative fee of $200 to change a student’s program or course after both enrollment and confirmation of the original course/program by the school. Changes to the student’s originally designated program must be requested at least 2 weeks prior to the original program start date. A fee of $200 will also be charged for program or course changes requested after the student’s course has begun. Program or course changes requested for the current session can only be made within the first week of the student’s commencement and are also subject to the approval of an Academic Coordinator and/or Administrator.

EXPULSION: inlingua Washington DC reserves the right to expel students for: (a) unbecoming, unacceptable, violent, disruptive or disrespectful behavior; (b) non-compliance with the school Policies, Rules and Guidelines set forth in the inlingua Washington DC Student Handbook (including, without limitation, attendance and performance requirements); (c) violations of any applicable US federal, state or local laws, rules, regulations or ordinances, or (d) not paying in a timely manner any applicable school fees or charges (including, without limitation, any student housing or accommodation fees or charges). In the event of any expulsions or student visa status terminations, students shall not be entitled to any refund. In addition, the student shall be subject to the early termination charges described in the preceding paragraph. Travel and other costs incurred as a result of expulsion must be met by the student or by the student’s guardian or sponsor. Students and/or students’ sponsors are responsible for any damage to property or injury to persons within or around the School’s premises.

OTHERS:

HEALTH INSURANCE: All students should have appropriate accident and medical insurance. In addition, travel insurance to cover personal property, breakages, loss and damage is strongly recommended. Health insurance coverage is very strongly recommended for all F-1 students. Health insurance is very important for all students because medical expenses from illness or accidents can be very expensive in the US.
1. Go to the following website: http://www.esecutive.com/individual-plans
2. Select “Book Insurance” from the Patriot Travel Medical Insurance option
3. Fill out the first form with: your information / your husband or wife’s information (if necessary) / your children’s information (if necessary)
4. Select “Continue”
5. Choose the best price for you
6. Complete final form with more specific information and your mailing address
7. Select “Continue”
8. Review your information
9. Complete the purchase of your insurance

AIRPORT TRANSFER AND ASSISTANCE: If requested, a school representative or a contractor will meet and greet the student and help him/her at the airport. Such representative or contractor will drive the student to the student’s arranged place of stay or lodging. In order to secure airport transfer, the school must receive complete flight details at least 7 days prior to the student’s scheduled arrival; these details must include the full name of each student/passenger, the flight number and airline, the flight’s point of origin and final destination, and the flight’s arrival date and time. Any changes to a travel itinerary or cancellation of an airport pickup booking must be reported to inlingua Washington DC at least 7 days prior to arrival. Refunds or credits cannot be applied to changes that occur within 7 days of the originally scheduled transfer date. Additionally, students are responsible for requesting confirmation of the airport transfer booking from the school prior to their arrival. If no confirmation was requested prior to arrival, the student is expected to make his/her own transportation arrangements. Surcharges may apply depending on number of passengers, number and size of baggage and other relevant circumstances. Please ask the school for rate confirmation prior to booking. These rates may be subject to change without notice.

HOUSING ARRIVALS/DEPARTURES: Normally, all student housing and accommodations commence on a Saturday and end on a Saturday of the corresponding last week, unless otherwise expressly requested by the student and confirmed by the School. Unless extra nights have been previously requested and agreed upon, partial weeks shall count as one full week of housing or accommodation. Students arriving between 10:30PM and 6:00AM may be required to book alternative lodging or accommodation in a hotel for their first night due to late/early arrival at accommodation.

ACCOMMODATIONS: In order to secure housing, requests for Homestay, inlingua Residence or other accommodation must be made at least 4 weeks in advance of the student’s intended move-in date. A completed Accommodations Application and payment of the one-time, non-refundable Accommodations Placement Fee and 4 weeks’ Accommodations fee payment are also required at the time of this request (unless a shorter stay has been previously approved). After the first 4 weeks of the students’ stay, payments for the subsequent weeks should be made directly to inlingua Washington DC at least 10 days before the start of a new term. Failure to pay for the accommodation within 5 days of the new term may result in cancellation of this service and removal/eviction from the accommodation. All payment for accommodations must be made directly to inlingua Washington DC and not to the host family or apartment provider. If the requested Accommodations period is less than 30 days, payment must be made for the total number of days in that period. Cancellation of Homestay or other housing must be made at least 4 weeks in advance of the Student’s desired move-out date. Cancellations requests must be made in writing. Please contact our Homestay coordinator or Student Services department for more information. Students and/or students’ sponsors are responsible for any damage to property or injury to persons or animals.

PUBLICITY MATERIALS: Unless the student or his parent or guardian expressly notifies us in writing prior to their acceptance of these Terms and Conditions, inlingua Washington DC has the right to use student results, student comments or opinions and images or video of students in inlingua Washington DC’s statistical or promotional materials.

SCHOOL’S RESPONSIBILITY: Under no circumstance is inlingua Washington DC responsible or liable for: (a) any personal property or belongings of a student, (b) any unaccompanied minors in school premises or in accommodations, (c) any damage or injury caused by one student to another or to another student’s property.

AGREEMENT: Upon the student’s submission of the application for enrollment at inlingua Washington DC, this Enrollment Agreement becomes a legally binding contract between inlingua Washington DC and the student. The student thereby acknowledges and accepts these Terms and Conditions and agrees to follow the Policies, Rules, and Regulations as described in the inlingua Washington DC School Brochure and Student Handbook. The student acknowledges that he/she has been advised to read very carefully and understand this Enrollment Agreement and all those relevant documents described in the preceding sentence.

APPLICABLE LAWS AND JURISDICTION: This Enrollment Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. Exclusive jurisdiction over and venue of any suit arising out of or relating to this Enrollment Agreement will be in the state and federal courts of Arlington County, Virginia.
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